Step 2: What to include in your permit

May include but is not limited to the following:

• Site Specific Safety Plan (SSSP)
• Environmental Management Plan
• Safe Work Method Statement (SWMS)
• Site Layout Plan
• Public Liability Insurance
• Plant, machinery and tools used
• Rail Competencies

1) Health and Safety Plan: A tailored health and safety plan must be submitted, approved, and endorsed by the commissioning entity, which may include the primary contractor. This plan should encompass:

• A Risk Register identifying potential hazards within the rail corridor.

• A comprehensive list of locations pertinent to the permit.

• An Emergency Response Plan, including the procedure for contacting the KiwiRail emergency line at 0800 808 400.

• A designated Incident Reporting Protocol for any occurrences within the rail corridor.

• Evidence of WorkSafe Notification for works classified as “Notifiable”.

• A detailed Communication Strategy for the worksite, covering radio frequencies and essential contact details.

• Environmental Management Plan: Outline your strategy for managing environmental impacts.

2. Work Methodology: Provide a statement detailing your approach to safe work practices, such as a Safe Work Method Statement.

3. Site Documentation: Submit a site or layout plan along with photographs detailing the proposed work area.

4. Insurance Certification: A Public Liability Insurance Certificate for $10 million is required. Certificates must be provided by the permit applicant, the main contractor, and any subcontractors involved.

5. Equipment Details: List all machinery and tools that will be utilized.

6. Traffic Management Plan: Necessary if work activities are within 100 meters of a level crossing.

7. Crew Competency Verification: Provide the names and KiwiRail Learning Exchange (KLE) customer numbers for all crew members to confirm their rail-specific qualifications. Visit training and inductions for more information.